MINUTES – MCHS BAND BOOSTERS MEETING – OCTOBER 2, 2006

The regular meeting of the MCHS Band Boosters was held on October 2, 2006. Officers present were Gary Merrifield, Kay Phelps, Ron Curtis, and Stacy Merrifield./p>

The President opened the meeting. The minutes of the previous meeting were read and approved.

The financial report was presented. The checking account had a balance of $9,154.24 and the savings account had a balance of $4,772.59 for total checking & savings account balances of $13,926.83. Income received for the month totaled $8,940.18 from advertising revenue of $2,475.00, concession income of $5,465.18 and $1,000.00 donation from Wal-Mart. Expenses totaled $2,842.61, consisting of guard uniforms, flags, etc., concession supplies, postage, and cash for change for the concessions. Net income for the month was $6,097.57. A motion was made, seconded and voted upon favorably to approve the financial report. Bills presented for payment were $23.87 to Slavens for supplies, $204.00 for paint for the practice field, $11.17 for registration fees for food trailer, $886.00 for the bill from Coca-Cola for concessions, and $75.00 reimbursement to Gary Merrifield for space rental for a table at Escalante Days. A motion was made, seconded and approved to pay the bills presented.

OLD BUSINESS

Kay Phelps reported on the Kinder-Morgan grant which was resubmitted to request funds for instruments. Requests were also made to Empire Electric and to the City of Cortez for donations. We had received $1,000.00 from Wal-Mart’s Community Outreach Grant, however, the additional funds which we had been led to believe would be forthcoming, can’t be requested again until next July.

Kay also stated that new band parents need to sign up for the City Market Care program (the strawberry cards) as that brings in approximately $275 every quarter to Band Boosters. Kay has the sign up cards if anyone is interested.
With regard to concessions, Kay stated that a few more parents were needed to help with the concessions for the October 13th Varsity game.

Concerning the website, Gary Merrifield reported that he had a meeting scheduled with Dana Petersen on Wednesday, October 4th, to go over more details regarding the website. It was also decided not to continue with the e-group and to dissolve it.

Advertising Committee - Carol Duran reported that she had collected an additional $1,125 for advertising on the equipment trailers and to date we had raised $3,600.00 in advertising revenue. Gary stated that the woman at Hungry Artist was working on the signs for the trailers and was going to be sending out a proof to the businesses to approve before she actually starts on the signs.

Uniform Committee – Alison Carey stated that she had enough people to wash the uniforms, but might need some people to help with putting uniforms away after the football games and after competitions. She said to let her know if you’d be able to help.

Food Committee – Pam Sitton reported that she would need the food by noon on Friday for the Grand Junction trip and that she would contact the individuals on her committee to let them know what they needed to cook or bring. She also asked for homemade cookies and brownies for the kids.

NEW BUSINESS

Gary stated that there were t-shirts, sweatshirts, and jackets available for band parents to purchase and wear at the competitions. Ed Greene modeled the t-shirt that was available with the band logo on it. Gary said to check with either himself or Stacy after the meeting to sign up if you were interested in a shirt.

David Sitton asked that funds be allowed to purchase a 35-gallon water tank to take with the food trailer to competitions. He said the water tank would be helpful for meals and clean-up. A motion was made, seconded and approved for David Sitton to purchase a 35-gallon water tank to use for competition trips.

RODNEY’S REPORT

Mr. Ritthaler was not present at the meeting as the Band had their Monday evening practice, but Eric Ashton asked who would be pulling the trailers to Grand Junction and Delta. It was determined that Jay Jackson and Joe Schluter had volunteered to pull the equipment trailers to Grand Junction, and that Larry Conrads and David Sitton had volunteered to pull the equipment trailers to Delta. Mr. Ashton said that Rodney had prepared an information sheet about times and places for the Grand Junction competition and sent it home with the kids. He also reminded the parents that the cost for each student for motel rooms for the Zia/State trip would be $72.00 per student and that should be paid to Mr. Ritthaler by October 12th. It was stated that the kids would be staying at the Courtyard Marriott in Albuquerque and at the Hampton Inn in Pueblo.

Mr. Ashton also reported that both he and Rodney would be out of town on October 13th and that Sara Tulien, the student teacher this semester working with the Band, would be overseeing the performance at the football game on that date.
Mr. Ashton also asked if the Band Boosters could feed the Middle School kids at Delta this year. There are 53 8th grade students that will be marching in the parade at Delta. He mentioned that this year’s performance in Delta would not be at the old field at the Middle School, but would be at the new stadium at Delta High School and that Rodney was not sure where we would be feeding the kids as yet.

Eric also stated that Mr. Ritthaler wanted to know when we wanted to have another meeting prior to the Zia and State trips and it was decided that we would have a special meeting on October 17th to go over additional details before State.

RAFFLE DRAWING

The raffle drawing was held for the CZ .17 Rimfire Rifle and the WINNER drawn was Peggy Becher of Dolores. Ms. Becher was contacted and told to call Jay Jackson to fill out the necessary forms and pick up her rifle.
Gary Merrifield reported that the next regular meeting will be held on Monday, November 6, 2006 at 6:00 p.m. and that a special meeting will be held to discuss the Zia and State competition trips on Tuesday, October 17, 2006 at 6:00 p.m.

As there was no other business to come before the meeting and upon motion made, seconded and approved, the President closed the meeting.
Stacy Merrifield
Next Meeting November, 6th at 6:00PM.

MCHS Marching Panthers - 2006 Grand Junction